HOA & Community Association Management
HOA & Community Association Management in Sheridan, Wyoming
Wyo Stays is a licensed Wyoming real estate brokerage at 151 W Brundage Street in Sheridan, Wyoming, managing homeowners associations and condominium associations across Sheridan County and Johnson County. Wyo Stays handles vendor coordination, invoice processing and bill payment, insurance renewals and claims, governance and meeting support, resident communication, records management, and title and escrow requests — while the board keeps every dollar of financial and governance authority. The same local team manages short-term, long-term, and commercial property in Sheridan, so the vendors who plow your lot in January are vendors we use every week.
What does an HOA management company actually do?
An HOA management company runs the association's day-to-day operations so the board doesn't have to: it sources and coordinates vendors, processes invoices and pays bills, administers insurance renewals and claims, supports governance and meetings, communicates with residents and owners, keeps the records, handles W-9 and 1099 readiness, and answers title and escrow requests. It does not replace the board — the board keeps all financial and governance authority.
| Responsibility | Who holds it |
|---|---|
| Vendor sourcing and coordination | Wyo Stays |
| Invoice processing and bill payment | Wyo Stays |
| Insurance renewals and claims administration | Wyo Stays |
| Governance and meeting support | Wyo Stays |
| Resident and owner communication | Wyo Stays |
| Document and records management | Wyo Stays |
| W-9 and 1099 readiness | Wyo Stays |
| Title and escrow requests | Wyo Stays |
| Approving the annual budget | The board |
| Setting and changing dues | The board |
| Approving expenses above the board's threshold | The board |
| Signing contracts on behalf of the association | The board |
| Governance decisions and meeting agendas | The board |
| Enforcement decisions under the declaration | The board |
How much does HOA management cost in Wyoming?
HOA management in Wyoming is generally quoted per unit per month, and for small associations the market runs roughly $12 to $30 per unit per month, with a monthly minimum that matters more than the per-unit rate below about 20 units. Wyo Stays quotes each association individually after reading its declaration, bylaws, and current budget, because those documents determine how much work the contract actually contains.
| What moves the price | Why |
|---|---|
| Number of units | The single biggest driver. Below roughly 20 units, a monthly minimum sets the price rather than the per-unit rate. |
| Property type | A condominium with shared roofs, shared mechanical systems, and a master insurance policy carries more work than a covenant-only subdivision of detached homes. |
| Shared amenities | A pool, a clubhouse, a fitness room, or an irrigation system each add vendor management, seasonal work, and liability administration. |
| Accounting scope | Whether the manager handles full bookkeeping and dues collection, or the association keeps its own accountant, moves the fee materially. |
| Condition of the records | An association arriving with years of unfiled documents, no reserve study, and an unclear vendor list costs more in year one than in year two. |
| Meeting load | Monthly board meetings cost more to support than quarterly ones. |
Two things worth asking any Wyoming management company, including this one: what is the monthly minimum, and what is billed on top of the management fee. Special projects, insurance claim administration, litigation support, and large mailings are commonly extra, and a low headline rate with a long extras list is not a low price.
What does Wyoming law require of an HOA board?
Wyoming has no comprehensive HOA statute and has not adopted the Uniform Common Interest Ownership Act, so a Wyoming HOA board is governed primarily by its own recorded declaration and bylaws, and by the Wyoming Nonprofit Corporation Act if the association is incorporated.
In practice that means a Wyoming HOA board's obligations come from three places rather than an HOA code. The declaration and bylaws recorded against the property do most of the work — they set assessments, define common elements, and govern enforcement. Wyoming has no state agency with HOA-specific regulatory oversight, so there is no regulator to appeal to and no state-mandated resale disclosure package.
The Wyoming Nonprofit Corporation Act supplies the corporate machinery for an incorporated association: an annual members' meeting, notice given in a fair and reasonable manner, member rights to inspect association records on written notice, and an annual report filed with the Wyoming Secretary of State. Missing that annual report is a ground for administrative dissolution — an outcome that can cloud title and complicate closings for every owner in the association.
For condominiums, the Wyoming Condominium Ownership Act is four sections long. It recognizes the ownership form and makes declaration-based assessment obligations covenants running with the land, but it does not address board meetings, records inspection, reserves, or resale disclosure. Those come from your own documents.
For the statute-by-statute version, with section numbers and the actual language — including what Wyoming law says about transfer fees, meeting notice periods, and records inspection — see Wyoming HOA and condominium law on the Burton Flats page.
This is general information about Wyoming law, not legal advice. Consult a Wyoming attorney on anything consequential.
What areas does Wyo Stays serve?
Wyo Stays manages HOAs and community associations in Sheridan, Wyoming and across Sheridan County, including Big Horn, Story, Dayton, and Ranchester, and into Johnson County including Buffalo. Wyo Stays is based at 151 W Brundage Street in Sheridan and every property is within about an hour's drive of that office.
| Community | County |
|---|---|
| Sheridan | Sheridan County — head office at 151 W Brundage Street |
| Big Horn | Sheridan County |
| Story | Sheridan County |
| Dayton | Sheridan County |
| Ranchester | Sheridan County |
| Buffalo | Johnson County |
How do we switch HOA management companies?
Switching HOA management companies takes about 30 to 60 days and follows the same six steps for almost every association: check your current contract's termination clause, vote the change at a properly noticed board meeting, sign with the incoming manager, give written notice, transfer records and bank authority, and tell the owners. The most common mistake is giving notice before the incoming manager is signed, which leaves the association unmanaged in the gap.
Read your current management contract first
Find the termination clause before anything else. Most HOA management agreements require 30 to 60 days' written notice, and some auto-renew on an anniversary date you do not want to miss.
Vote the change at a properly noticed board meeting
Under the Wyoming Nonprofit Corporation Act and your own bylaws, the decision has to be made at a meeting noticed the way your bylaws require, and it has to be recorded in the minutes.
Sign with the incoming manager before you give notice
This is the step boards get wrong. Giving notice first leaves the association unmanaged during the gap, with nobody paying vendors or answering owners.
Give written notice to the outgoing manager
Send it in the form the contract specifies, to the address the contract specifies, and keep proof of delivery.
Transfer records, funds, and bank authority
Governing documents, financial records, vendor contracts, insurance policies, owner rosters, keys and access codes, and signature authority on the association's bank accounts. Set a date for each.
Tell the owners
One letter or email with the new manager's name, phone, email, where to send dues, and who to call in an emergency. Send it before the transfer date, not after.
Who manages Burton Flats HOA?
Wyo Stays manages the Burton Flats Condominium Owners Association, a 5.10-acre condominium community of four wings, a health club, and detached garages at 1290 and 1300 Burton Street and 1301 Avon Street in Sheridan, Wyoming.
Burton Flats runs on a July 1 – June 30 fiscal year with tiered dues by unit type — starting at $250 per month for residential units — collected by ACH through the association's accountant. Wyo Stays coordinates the vendors, pays the bills, administers the insurance, supports the board and the annual meeting, and answers title and escrow requests — and publishes the whole thing openly, so owners, buyers, and title officers can answer their own questions at 11pm without calling anyone.
See what that looks like in practice: the Burton Flats HOA resident portal.
Talk to Wyo Stays about managing your association
Tell us about your association and a Wyo Stays team member will reply within two business days. Boards that want a quote should expect us to ask for the declaration, the bylaws, and the current budget — those determine the scope, and any number given without reading them is a guess.
Prefer email or phone? Reach Wyo Stays at contact@wyostays.com or (307) 312-9656.